Charlotte Initiative

The Charlotte Initiative for Permanent Acquisition of eBooks by Academic Libraries

Preservation Survey

Charlotte Initiative: Survey on preservation policies and practices for eBooks in US academic libraries” - Version of January 27, 2017

 [N.B. This version is not the active survey; you must activate the link in your survey invitation to access the interactive survey. This version is provided as a preview and for interested parties who will not receive survey invitations.]

The Charlotte Initiative for Permanent Acquisition of eBooks by Academic Libraries* is a Mellon-funded project to investigate the state of the academic eBook market, and how libraries are adapting to some key eBook issues.  One facet of this investigation has to do with the long-term preservation of eBooks.

You are invited to take this survey (the Begin button is at the foot of this message) that aims to gather and disseminate information about how academic libraries are redrafting or creating preservation policies and practices specific to their eBook collections.  If you think there is a better person to complete a survey on preservation and collections policies for your library please feel free to forward this; we do ask that libraries submit one response only, please.  The deadline for completion is Friday February 17.

Completing the survey should take between 10 and 25 minutes, based on feedback from pre-testers. The survey will save your work if you want to continue later.  It is anonymized, and no reference to specific libraries or individuals will be included in any reporting, unless with the consent of the librarian(s) involved:  there is an optional opportunity within the survey to identify yourself if you so prefer.  Feel free to contact us with queries and comments at will.wakeling@mindspring.com.

Charlotte Initiative: Survey on preservation policies and practices for eBooks in US academic libraries

About you

1. What is your job title?

 

2. What is your role in the library (as far as eBooks are concerned)?

 

3. We would like to be able to contact you with follow-up questions, if you are willing. If you are prepared to do this, please supply your contact information here.

 

About your library

4. Identify your library's type by selecting its basic Carnegie Classification.

  1. R1: Doctoral Universities – Highest research activity
  2. R2: Doctoral Universities – Higher research activity
  3. R3: Doctoral Universities – Moderate research activity
  4. M1: Master's Colleges and Universities – Larger programs
  5. M2: Master's Colleges and Universities – Medium programs
  6. M3: Master's Colleges and Universities – Smaller programs
  7. Baccalaureate Colleges: Arts & Sciences Focus
  8. Baccalaureate Colleges: Diverse Fields
  9. Baccalaureate/Associate's Colleges: Mixed Baccalaureate/Associate's Colleges
  10. Baccalaureate/Associate's Colleges: Associate's Dominant
  11. Associate's Colleges: High Transfer-High Traditional
  12. Associate's Colleges: High Transfer-Mixed Traditional/Nontraditional
  13. Associate's Colleges: High Transfer-High Nontraditional
  14. Associate's Colleges: Mixed Transfer/Career & Technical-High Traditional
  15. Associate's Colleges: Mixed Transfer/Career & Technical-Mixed Traditional/Nontraditional
  16. Associate's Colleges: Mixed Transfer/Career & Technical-High Nontraditional
  17. Associate's Colleges: High Career & Technical-High Traditional
  18. Associate's Colleges: High Career & Technical-Mixed Traditional/Nontraditional
  19. Associate's Colleges: High Career & Technical-High Nontraditional
  20. Special Focus Two-Year: Health Professions
  21. Special Focus Two-Year: Technical Professions
  22. Special Focus Two-Year: Arts & Design
  23. Special Focus Two-Year: Other Fields
  24. Special Focus Four-Year: Faith-Related Institutions
  25. Special Focus Four-Year: Medical Schools & Centers
  26. Special Focus Four-Year: Other Health Professions Schools
  27. Special Focus Four-Year: Engineering Schools
  28. Special Focus Four-Year: Other Technology-Related Schools
  29. Special Focus Four-Year: Business & Management Schools
  30. Special Focus Four-Year: Arts, Music & Design Schools
  31. Special Focus Four-Year: Law Schools
  32. Special Focus Four-Year: Other Special Focus Institutions
  33. Tribal College

           

5. Indicate your institution's current total student FTE (i.e. the population your library serves).

  1. <1,000
  2. 1,001-5,000
  3. 5,001-10,000
  4. 10,001-15,000
  5. 15,001-20,000
  6. >20,000

 

6. Indicate the size of your current collections budget ($).

  1. <$500,000
  2. $500,001-$1M
  3. $1,000,001-$5M
  4. $5,000,001-$10M
  5. >$10M

 

7. Indicate an estimate of the percentage of your collections budget spent on eBooks.

 

8. Indicate the overall size of the scholarly monograph eBook collection your library manages (i.e. purchases or leases). Include titles purchased consortially.

       

  1. 1 - 49,999 titles
  2. 50,000 - 99,999 titles
  3. 100,000 - 199,999 titles
  4. 200,000 - 299,999 titles
  5. 300,000 - 399,999 titles
  6. 400,000 - 499,000 titles
  7. 500,000 or more titles

 

9. Indicate the percentage of your eBooks collection that is purchased consortially.

 

10. Does your library have a collections policy regarding the balance of eBooks versus print books?

  1. Yes
  2. No
  3. Comments

 

11. If yes, and if the policy is public, provide a link to it here.

 

 

12. Does your library have a more general collections policy regarding the balance of eresources versus print material?

  1. Yes
  2. No
  3. Comments

 

eBook purchasing and licensing policy specifically concerning Perpetual Access

 

14. When purchasing or licensing eBooks, what is your library's policy regarding perpetual access?

  1. Required (deal-breaker)
  2. Strongly preferred
  3. Preferred but not necessary
  4. Unimportant
  5. We have no policy
  6. Other
  7. Comments

 

15. If the policy is public, provide a link to it here.

 

16. If you acquire eBooks via consortia, what are the policies of those consortia regarding perpetual access?

  1. Required (deal-breaker)
  2. Strongly preferred
  3. Preferred but not necessary
  4. Unimportant
  5. We have no policy
  6. Other
  7. Comments

 

 

Preservation status of your eBooks

 

Do you track the preservation status of items in your eBook collection in any way (i.e., whether you have perpetual access, where or how the items are being preserved, etc.)?

  1. Yes
  2. No
  3. Sometimes

 

19. Do you track at the collection level, or at the item level?

  1. By collection
  2. At the item level
  3. Comments

 

20. Do you track whether perpetual access is licensed?

  1. Yes
  2. No
  3. Comments

 

21. If at the item level, do you track whether the item is held anywhere (locally or by third parties) in preserved format?

  1. Yes
  2. No
  3. Not Applicable
  4. Other (please specify)

 

22. If you track at the item level, how do you track?

  1. By tagging individual item metadata
  2. By collection via ERM
  3. Not Applicable
  4. Other (please explain)

 

23. If you do tag individual item metadata, which fields/subfields do you tag?

 

 

eBook preservation strategy

 

24. Does your library have any sort of policy/program covering the long-term preservation of your eBooks?

  1. Yes
  2. No

 

25. If yes, what is it? And what do you consider "long-term"?

 

 

26. If the policy is public, please provide a link to it here.

 

 

27. If yes, does your policy make a distinction between purchased/leased eBooks and Open Access books?

  1. Yes
  2. No
  3. Not Applicable

 

28. If your preservation strategy involves reliance on a relationship with third party solutions, indicate below. (Check all that apply.)

  1. BiblioVault
  2. CLOCKSS (subscriber)
  3. CLOCKSS (non-subscriber)
  4. Digital Preservation Network (DPN)
  5. Hathi Trust (subscriber)
  6. Hathi Trust (non-subscriber)
  7. Internet Archive
  8. LOCKSS (subscriber)
  9. LOCKSS (non-subscriber)
  10. MetaArchive
  11. Portico (subscriber)
  12. Portico (non-subscriber)
  13. Others (please specify)

 

29. If your preservation strategy involves a consortial or collaborative solution, indicate, with details (including in what format eBooks are preserved).

 

30. If your preservation strategy involves a local solution (e.g. institutional repository, etc.) indicate, with details (including in what format eBooks are preserved).

 

31. How does your library address issues of disaster recovery for eBooks?

 

32. Share any other comments you have on the issue of the preservation of eBooks.

 

 

Survey Completed

 

Thank you for completing this survey. A report on the findings will appear at the Charlotte Initiative web site later in the Spring. If you would like to receive a notice, please include your email address here.